Section 1 of the I-9 must be completed by the employee on or before their first day of employment. A .gov website belongs to an official government organization in the United States. List B Documents Issuing Authority Driver's License Learner's Permit . One document matches the name entered in Section 1. Paycors leadership brings together some of the best minds in the business. Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. This information is contained all in the spaces under "List B". Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. How often do you conduct internal audits? If the employee provides a Social Security card, it must be unrestricted. A refugee may use his or her unexpired Form I-94 as a receipt for a document establishing both employment authorization and identity for 90 days. After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee. Receipts for documents are acceptable. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Your access of this information does not create an agency or other business relationship where one does not already exist. Notice that the form auto-populated the List A column with N/A only and not List C column fields. Military dependent's ID card 7. See whats new today. If youre adding missing information, add your initials and the date in a different color ink. List B identity documents include driver's licenses and state ID cards. Then the Warning message #2 will appear letting you know that you must print Section 2. This article lists the most common issues and problems related to the completion and submission of the I-9 form. Connect with new hires and make a lasting first impression. We need you to attest to the following facts: List A Documents establish both identity and employment authorization. We use almost every bit of information from the form to complete the verification. Who is in charge of your Form I-9 Retention Policy? A U.S. visa number, circled below, usually contains eight numeric characters. Were growing and want to hear from you. Attract top talent, develop employees, and make better decisions with actionable data. Leave payroll and taxes to the experts so you can focus on your business. Enter your expiration of commission date. If you are using a hard copy Form I-9, use mm/dd/yyyy date format. There are three lists of documents. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. A .gov website belongs to an official government organization in the United States. Does your company use E-Verify? Learn more about our product bundles, cost per employee, plans and pricing. If not, your company could be sitting on a massive liability. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. Official websites use .gov An employee must fill in their: Employers must ensure that employees sign their name and date the form. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? Employees must be allowed to present any valid combination of documents listed on Form I-9. If information has been written in the wrong list (e.g., a Social Security number is in List B or a drivers license in List C) draw an arrow to the correct list and add initials and the date, again preferably in different color ink. By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. View our product demos to get a deeper dive into the technology. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. 109-13, 119 Stat. School ID card with a photograph 6. Issuing authority refers to any government agency or office that has the . If you are a AAA member, you may visit a AAA office to renew your driver's . Find quality candidates, communicate via text, and get powerful analytics. Identification Card . If the employee provides a Social Security card, it must be unrestricted. Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). When keeping documents, store them with I-9 itself, separate from personnel files. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Please contact your campus HR office for assistance in completing the form. You can download the current version from our home page at verifyi9.com. Both documents should be treated as a group; reverification should not be completed each time one of the documents in the group expires. Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. In addition, copies of these documents must be made and retained. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. Gunzenhausen (German pronunciation: [ntsnhazn] (); Bavarian: Gunzenhausn) is a town in the Weienburg-Gunzenhausen district, in Bavaria, Germany.It is situated on the river Altmhl, 19 kilometres (12 mi) northwest of Weienburg in Bayern, and 45 kilometres (28 mi) southwest of Nuremberg.Gunzenhausen is a nationally recognized recreation area. Mitigate risk with proactive payroll and tax alerts. Do you train employer representatives on completing I-9 forms? Transform open enrollment and simplify the complexity of benefits admin. If you are using the computer, select the issuing authority form the drop-down menu. This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). Contact NAU HR if you have questions on what type of information to enter. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . Test drive Paycor Payroll, Onboarding, HR, and Time for 14 days. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. See pages 28-29 of the Handbook for Employers (M-274) (PDF): Instructions for Completing Form I-9 for more information. Drivers Age 75 or Older. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. Get the criteria to consider during your evaluation process. Click the Click to Finish button at the bottom of the form. If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. [15] 4 Add the date the employee began. It is not the same as the drivers license number. In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. 1. Eliminate large down payments and end-of-year surprises. Drive engagement with talent development and career management. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Who is an issuing authority? $66.25 to purchase class "A" license. Employment Eligibility Document Title. Join us at our exclusive partner conference. You may verify new hires who were hired on the date that you enrolled. Usually, this section will be left blank. Last Reviewed/Updated: 07/06/2021 Was this page helpful? Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. An employee may have several U.S. visas in his or her passport. Drivers of large and heavy vehicles (i.e. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. Build a great place to work where employees show up, make a difference and win together. An employer should attach an explanation of the changes made to an existing Form I-9 or the reason a new Form I-9 was completed, and sign and date the explanation. issuing authority and expiration date in the Additional Information Field of Section 2 of the Form I-9, and then initial . Enter N/A if there is not document number. If you use E-Verify, you should also attach the Work Authorization document. This requirement applies to every employee, full-, Employers with any employees working remotely. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. If you are using a computer, you can click on the drop-down menus to select List C document and when you click on the same drop-down menu, the embedded USCIS instructions will display. Enter N/A if there is not document number. Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. E-Verify and Professional Employer Organizations (PEOs). In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. You should consult with legal counsel or the appropriate government agency before acting on this information or for any employment law matter. For Form I-9 purposes, you may accept these licenses. Read these case studies to see why. Employers in the United States and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but the English version must be completed and retained in the employers records. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). 1. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met.

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